Q: How do I manage my email quota?

Answer

• Move email attachments you've received to your local machine or Athena directory and delete them from the post office server. Attachments can be large and take up space.

• Go through your messages stored on the mail server regularly and delete those you no longer need. You may want to devise an archiving strategy to make it easy to find messages that can be deleted. For example, create a "hold" mailbox (a.k.a. folder) that you examine on a regular basis and store messages in it that can be deleted at some point in the near future.

• If you have stored messages that you access infrequently, move them to your local machine and delete them off of the post office server.

• If you set up a mailbox to store copies of messages you've sent, be sure to go through it regularly to delete ones you don't need, or move them to your local machine for long-term storage.

• If you have a Trash mailbox (a.k.a. folder) on the post office server, make sure it's emptied regularly.

To find out how much of your quota you are currently using, see:

• How do I check my Exchange Quota?

• How do I check my IMAP email quota?