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Quick Base Frequently Asked Questions (FAQ)
Overview
Quick Base is a cloud-based workspace that allows users to build customizable database applications and web forms. QuickBase applications can be used to collect and collaborate on information, automate workflows and share reports.
MIT has an enterprise license for a limited number of Quick Base applications. If your Department, Lab or Center is interested in building a Quick Base application, please contact quickbase-support@mit.edu to discuss.
Best Practices for MIT Quick Base Usage
Quick Base is best suited for
- Data that needs to be updated by multiple people, with granular access controls
- Complex data not easily managed and analyzed in spreadsheets
- Applications that require communications via automated emails
- Applications with less than 20 users. Questions? Contact quickbase-support@mit.edu.
What other options should I consider?
- For less complex data, where granular access control is not needed, consider an Excel document shared via Dropbox or a Google Sheet.
- For a Touchstone protected web form to be accessed by many users, consider Drupal Cloud.
- For emailed invitations to a web form and/or electronic signatures, consider DocuSign.
Which data can I store in Quick Base?
- While Quick Base can be used to secure some types of confidential data, HIPAA-protected data or personally identifiable information should NOT be stored in Quick Base. Learn more
Should I build multiple apps, or consolidate tables into a single app?
- MIT's enterprise license for Quick Base is limited. Where possible, please consolidate Quick Base tables into a single app.
Using Quick Base
Getting Started
- How do I start building applications in Quick Base?
- How can I learn how to use Quick Base?
- How secure is the data I store in Quick Base?
Building a Quick Base Application
- Navigating the Quick Base Application Home Page
- How to Roll Out a Quick Base Application
- Create a Quick Base application from an Excel spreadsheet
- Export my Quick Base data to Excel
- Create a New Report
- Document Management (managing file attachments)
- Create a Custom Form (Tip: this is an excellent alternative to cgi-emai forms)
- Can I use Quick Base on my mobile device?
- View a relationship diagram for my app
- Create a conditional dropdown menu
Additional Help Documentation
- Quick Base Online Help
- Quick Base Terminology
- Quick Base Navigation
- What are my options for building a database application at MIT?
Documentation for Developers
Getting Help
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