Quick Base Frequently Asked Questions (FAQ)

Overview

Quick Base is a cloud-based workspace that allows users to build customizable database applications and web forms. QuickBase applications can be used to collect and collaborate on information, automate workflows and share reports.

MIT has a centralized license for a limited number of Quick Base applications. If your Department, Lab or Center is interested in building a Quick Base application, please contact quickbase-support@mit.edu to discuss.

Best Practices for MIT Quick Base Usage

Quick Base is best suited for

Data that needs to be updated by multiple people, with granular access controls
Complex data not easily managed and analyzed in spreadsheets
Applications that require communications via automated emails
Applications with less than 20 users. Questions? Contact quickbase-support@mit.edu.

What other options should I consider?

For less complex data, where granular access control is not needed, consider an Excel document shared via Dropbox or a Google Sheet.
For a Touchstone protected web form to be accessed by many users, consider Drupal Cloud.
For emailed invitations to a web form and/or electronic signatures, consider DocuSign.

Which data can I store in Quick Base?

While Quick Base can be used to secure some types of confidential data, HIPAA-protected data or personally identifiable information should NOT be stored in Quick Base. Learn more

Should I build multiple apps, or consolidate tables into a single app?

MIT's license for Quick Base is limited. Where possible, please consolidate Quick Base tables into a single app.

Should I remove users who are no longer active?

In order to make room for additional Quick Base applications to be built, please remove users who are no longer actively accessing your app.
IS&T periodically removes access for inactive users.
View additional details about MIT's policy regarding inactive Quick Base users.

Using Quick Base

Getting Started

Building a Quick Base Application

Navigating the Quick Base Application Home Page
How to Roll Out a Quick Base Application
Create a Quick Base application from an Excel spreadsheet
Export my Quick Base data to Excel
Create a New Report
Document Management (managing file attachments)
Create a Custom Form (Tip: this is an excellent alternative to cgi-emai forms)
Can I use Quick Base on my mobile device?
View a relationship diagram for my app
Create a conditional dropdown menu

Additional Help Documentation

Documentation for Developers

Getting Help