Your Inspections Overview

The EHS-MS Application

The EHS Management System (EHS-MS) runs within the "insideMIT" portal, which is a web interface for SAP. The tabs that are available to you on the Home page will vary depending on your authorizations. You will see only what you are authorized to see.

Choose the EHS tab on the Home page to load the EHS-MS application. Locate the "Inspections and Audits" section on the left-hand navigation panel and choose the Create and Complete Inspections link to start using the EHS-MS.

An Inspections Overview page similar to the following displays, showing your name as the authorized user. You will only see the DLCs and Roomsets that you are authorized to create, edit, and view inspections for.

The EHS Inspections Overview page:

Create and Complete Inspections

The Inspections Overview page lists the DLCs that are assigned to you. Click the arrow beside a DLC to view the list of Roomsets for each DLC. A DLC may have one or more Roomsets.

Following is a description of the Inspections Overview page.

Authorizations: DLC EHS Coordinators and DLC EHS Lead Contacts have full authorizations.
Create Inspection Button: Click to launch the Edit Inspection screen. Access the Edit Inspection screen to:

• Add Findings
• Add Coordinator Notes
• Add Best Practices
• Submit the PI Report
• Preview the PI Letter

Edit Button: An Inspection was created and saved but not submitted. Click Edit to launch the Edit Inspection screen for that inspection. The Edit Inspection screen is shown here.

• Respond Button: When the status shows "Respond to Finding", click the Respond button to open the Respond to Inspection Findings page. Check "Action Taken", enter a description of the action taken to resolve the issue, and save your changes. The status is updated to "Finding Resolved" on the Overview page.
• View Report Button: An Inspection report was submitted but there are no Findings. Click View Report to open the Respond to Inspection Findings page. Edit the page and save your changes. Click the Printer icon to view or print a PDF of the corresponding report.
• Trash Can Icon: Click to delete the corresponding Inspection record.
• Printer Icon: Click to view and printout the corresponding Inspection Report.
• Date: The date the Inspection was submitted.
• ID#: An incident-accident log (IAL) number generated by the SAP EHS-MS Inspection application.
• PI/Supervisor : The name of the Principal Investigator (PI), or the Supervisor, of a Roomset.
• Status : The current status of the Inspection as it relates to recording and resolving all findings for an Inspection. The following is a list of each status:
• Enter Findings Inspection is saved but not submitted. There are no Findings.
• Edit Findings Inspection is saved but not submitted. There is at least one Finding.
• View Report Inspection is saved and submitted with no Findings.
• Respond to Findings Inspection is saved and submitted with Findings but the Findings have not been responded to. The Actions Taken check-box and the Action Description field on the Respond to Inspection Findings page must be answered.
• Findings in process Some Findings have been responded to.
• Findings resolved All Findings have been responded to.

Findings : The total number of all findings for the Inspection. The total number of Findings is equal to the total number of "General Findings" plus the total number of "DCR Findings".

General Findings : The total number of all Findings that are not marked for Documented Closure Required (DCR).

DCR Findings : The total number of all findings that are marked for Documented Closure Required (DCR).

Escalated Findings : The total number of Findings that are assigned to the EHS Issues Committee and escalated for the Inspection. Escalated Findings are findings that are classified as urgent, require higher attention, special handling, or special coordination. "Escalated Findings" are a subset of the "DCR Findings".

Actions Taken : The total number of all Findings where a response to the Finding has been documented in the "Action Taken" field on the Respond to Inspection Finding page. When all Findings have been responded to, this number is equal to the total number of "Findings".