Transaction Reports

Use this report to find all transactions charged to the cost object for the reporting period selected. You can choose to display transactions by date or expense type.

Enter the Report Request

Enter required Cost Object and Start and End Date values to generate the Transaction Report.
Note: Depending upon your specific authorizations, the Cost Object field will either have a drop-down list OR an input field with a Search Help icon that lets you search for Cost Objects.

1. Select the Cost object if you have a drop-down list. Otherwise, type the complete 7-digit number into the field. If you do not know the number, you can enter use the magnifying glass Search Help icon to find it.
   Using Search Help
2. Click the Search Help button to display the Search for Cost Objects window.
3. Enter a complete or partial Cost Object Number or word in the Cost Object’s Description. You may use an asterisk * wildcard character before and/or after your entries. For example, search by partial cost object number 289* to retrieve a list of all cost objects numbers that begin 289. Another example, you could search by description using STUDENT or STUDENT or STUDENT.
4. Click the Search button to retrieve a list of matching cost objects.
5. Click the Cost Object Number to select the desired cost object. This returns you to the Request screen where the selected cost object displays in the entry field.
6. Select the Start and End Month & Year. The current month and year displays in both fields by default. You may select other values from the fields’ drop down lists.
   Note: If you run the report for a previous month, the balance will be month-end for the selected month. If the report is run during the current month, the balance will be up to and including the current run date.
7. Select the Type of Report you wish to create:
   Transaction List: (Default) Lists all transactions by date
   Transaction List by Expense Type: Groups the transactions by expense type
8. Click Run Report to retrieve data and display the report.

Read the Transaction Report

The system displays the Transaction report type you requested. Each report’s header identifies the report’s name, cost object, and reported upon periods. Each report’s footer provides the date on which the report was run and the username under which the report was produced.

Transaction List Report

This report lists transactions in chronological order. A grand total of revenue and expenses displays the bottom of the report. Field Definitions:

Transaction List by Expense Type Report

This report groups transactions by Expense Type. Within each type, transactions are listed in chronological order. Subtotals display for each type, and a grand total displays at the bottom of the report. Field Definitions:

Note: For revenue, principal, and transfer transactions, credits are displayed as positive numbers; debits are negative numbers. For expenses, debits are positive and credits are negative.

Print the Report

1. Click Print Report and your desktop’s Print dialog displays.
2. Choose the desired printer and other print options.
   To change the page orientation and font size before printing, choose your browser’s Page Setup option to select the desired page orientation and scale to change the font size.
3. Click Print to print the report

Run Another Transaction Report

Click Back to close the report and return to the Transaction Report – Report Request screen.

Close the Transaction Report Application

Click the Home link in the top right corner of the application window.