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Search for RFPs
The Search for RFPs page appears when you click Find RFPs in the Manage Reimbursements (RFPs) group. It is used to locate an RFP. Note the * indicating required fields.
The Search for RFPs page may be used to find and display RFPs for which:
- You are the creator
- You are the payee
- You have reporting authorizations for at least one of the cost objects
You may search by entering information in a field and clicking the Search button. You may add information on multiple fields to narrow your search.
Search for RFPs
For faster searches, enter either an RFP Number or a narrow range of dates. Entering criteria in other non-required fields will reduce the number of results, and will slightly slow performance.
| RFP Types * | Parked RFPs have not yet been approved for payment by Accounts Payable. Posted RFPs have been approved for payment by Accounts Payable. Deleted RFPs have been deleted. Note: When an RFP is deleted the Payee, Cost Object, G/L Account number and Notes are deleted but the RFP record remains. If you enter search criteria in any of the deleted fields the deleted RFP will not be found.. |
|---|---|
| Company Code * | Select the company code under which this RFP has been charged (e.g. CUR for MIT or TECR for Technology Review). |
| RFP Number | Enter the entire RFP number assigned by SAP. Entering an exact RFP will display that RFP. If you enter an RFP Number, all other entries on this page (except Charged to) are ignored in the search. |
| Creation Date(s) | Click the From or To box to show the date selector. You have options to clear the current date or close the date selector. Select the year if you are searching in previous years. Navigate to the month by clicking Prev and Next or by selecting a month from the drop down list. Click a day to select and enter that date. Or you can type the date directly. Clearing the date from the "to" field will return results for the single date in "Creation Date". Note: The more narrow you set the date range, the faster your search will be. |
| Payee | Enter the name or a part of the name of the payee of the RFP. |
| RFP Name | Enter the name or a part of the name you created for the RFP. |
| Created by | This field only appears if you are an approver. Enter the entire Kerberos ID of the creator of the RFP. |
| Cost Object # | Enter the entire Cost Object number. |
| G/L Account # | Enter the entire G/L Account number, or click the search icon to search for the correct G/L#. A search page opens. In the G/L Account Description box type a key word then click the Search button. For example, enter "bev" and click Search to show the three G/L accounts related to beverages. In the results click the G/L account number to enter it as search criteria. |
Click the Search button to activate the search. Be sure to click Search again after changing search criteria. "Search Results" will display a list of RFPs which meet your search criteria. Click an RFP # to display that RFP. Search Results are read only and may not be edited.
