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Funding Account Balance Reports
You can access Atlas at https://atlas.mit.edu/
This report displays balances for Student Group Funds only. For all other student group accounts, use the Cumulative Account Balance Report.
Enter the Report Request
Enter required Cost Object and End Date values to generate the Cumulative Account Balance Report. Note: Depending upon your specific authorizations, the Cost Object field will either have a drop-down list OR an input field with a Search Help icon that lets you search for Cost Objects.
- Select the Cost object if you have a drop-down list. Otherwise, type the complete 7-digit number into the field. If you do not know the number, you can enter use the magnifying glass Search Help icon to find it.
Using Search Help - Click the Search Help button to display the Search for Cost Objects window.
- Enter a complete or partial Cost Object Number or word in the Cost Object’s Description. You may use an asterisk * wildcard character before and/or after your entries. For example, search by partial cost object number 289* to retrieve a list of all cost objects numbers that begin 289. Another example, you could search by description using STUDENT or STUDENT or STUDENT.
- Click the Search button to retrieve a list of matching cost objects.
- Click the Cost Object Number to select the desired cost object. This returns you to the Request screen where the selected cost object displays in the entry field.
- Select the the End Month & Year. The current month and year display by default. You may select other values from the fields’ drop down lists.
Note: If you run the report for a previous month, the balance will be month-end for the selected month. If the report is run during the current month, the balance will be up to and including the current run date. - Click Run Report to retrieve data and display the Funding Account Balance report.
Funding Account Balance Report Screen
The report summarizes funding account expenses and revenue for the selected cost object by expense type. Grand totals display at the bottom of the report. The report header identifies the report’s name, cost object, and reported upon periods. The report’s footer provides the date on which the report was actually run and the username under which the report was produced.
For revenue, principal, and transfer transactions, credits are displayed as positive numbers; debits are negative numbers. For expenses, debits are positive and credits are negative.
Field Definitions:
(1st column): Cost element group and subgroup names.
Budget: Budget amounts from SAP plan version U00 for the selected reporting period.
Actual: Total expenses for the expense type. Click on the amount for a list of transactions comprising the expense type.
Unexpended: Difference between the Budget and Actual columns.
Commitment: All open commitments made against the cost object. Click on the amount to display a detailed list of commitments.
Uncommitted: Difference between Unexpended and Commitment columns.
Print the Report
- Click Print Report and your desktop’s Print dialog displays.
- Choose the desired printer and other print options.
To change the page orientation and font size before printing, choose your browser’s Page Setup option to select the desired page orientation and scale to change the font size. - Click Print to print the report
Run Another Funding Account Balance Report
Click Back to close the report and return to the Funding Account Balance Report – Report Request screen.
Close the Funding Account Balance Report Application
Click the Home link in the top right corner of the application window.
