Cumulative Account Balance Reports

This report displays the available balances on student group main/operating, reserve, or endowment cost objects for the month and year you select. For student fund accounts, use the Fund Account Balance Report.

Enter the Report Request

Enter required Cost Object and End Date values to generate the Cumulative Account Balance Report. Note: Depending upon your specific authorizations, the Cost Object field will either have a drop-down list OR an input field with a Search Help icon that lets you search for Cost Objects.

1. Select the Cost object if you have a drop-down list. Otherwise, type the complete 7-digit number into the field. If you do not know the number, you can enter use the magnifying glass Search Help icon to find it.
   
   Using Search Help
   
2. Click the Search Help button to display the Search for Cost Objects window.
3. Enter a complete or partial Cost Object Number or word in the Cost Object’s Description. You may use an asterisk * wildcard character before and/or after your entries. For example, search by partial cost object number 289* to retrieve a list of all cost objects numbers that begin 289. Another example, you could search by description using STUDENT or STUDENT or STUDENT.
4. Click the Search button to retrieve a list of matching cost objects.
5. Click the Cost Object Number to select the desired cost object. This returns you to the Request screen where the selected cost object displays in the entry field.
6. Select the the End Month & Year. The current month and year display by default. You may select other values from the fields’ drop down lists.
7. Click Run Report to retrieve data and display the Cumulative Account Balance report.
   
   Note: If you run the report for a previous month, the balance will be month-end for the selected month. If the report is run during the current month, the balance will be up to and including the current run date.

Cumulative Account Balance Report Screen

The report provides a single row summary by category of unexpended, commitment, and available balance amounts. The report header identifies the report’s name, as of date, cost object, and reported upon periods. The report’s footer provides the date on which the report was run and the username under which the report was produced.
Note: For Endowment accounts, the report displays summary rows for Principal and Cumulative Expendable Balance amounts.
Field Definitions:

Note: For revenue, principal, and transfer transactions, credits are displayed as positive numbers; debits are negative numbers . For expenses, debits are positive and credits are negative .

Print the Report

1. Click Print Report and your desktop’s Print dialog displays.
2. Choose the desired printer and other print options.
   To change the page orientation and font size before printing, choose your browser’s Page Setup option to select the desired page orientation and scale to change the font size.
3. Click Print to print the report

Run Another Cumulative Account Balance Report

Click Back to close the report and return to the Cumulative Account Balance Report – Report Request screen.

Close the Cumulative Account Balance Report Application

Click the Home link in the top right corner of the application window.