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Commitment Reports
You can access Atlas at https://atlas.mit.edu/
This report shows all purchase order and requisition commitments on a cost object up to and including the report run date.
Enter the Report Request
Enter required Cost Object and End Date values to generate the Commitment Report. Note: Depending upon your specific authorizations, the Cost Object field will either have a drop-down list OR an input field with a Search Help icon that lets you search for Cost Objects.
- Select the Cost object if you have a drop-down list. Otherwise, type the complete 7-digit number into the field. If you do not know the number, you can enter use the magnifying glass Search Help icon to find it.
Using Search Help - Click the Search Help button to display the Search for Cost Objects window.
- Enter a complete or partial Cost Object Number or word in the Cost Object’s Description. You may use an asterisk * wildcard character before and/or after your entries. For example, search by partial cost object number 289* to retrieve a list of all cost objects numbers that begin 289. Another example, you could search by description using STUDENT or STUDENT or STUDENT.
- Click the Search button to retrieve a list of matching cost objects.
- Click the Cost Object Number to select the desired cost object. This returns you to the Request screen where the selected cost object displays in the entry field.
- Click Run Report to retrieve data and display the Commitment report.
Commitment Report Screen
The report lists commitments for the selected Cost Object. Requisitions are listed first, then purchase orders. The report header identifies the report’s name, cost object, and Accurate as of date. The report’s footer provides the date on which the report was run and the username under which the report was produced.
Field Definitions:
Category: Type of commitment – purchase order or requisition.
Vendor Name: Supplier of the goods or services.
Exp. Type: Category of the expense within the cost element group or GL account.
Doc. No.: The commitment’s Purchase Order Number or Requisition Number.
Date: Delivery or service date.
Amount: Commitment amount.
Print the Report
- Click Print Report and your desktop’s Print dialog displays.
- Choose the desired printer and other print options. To change the page orientation and font size before printing, choose your browser’s Page Setup option to select the desired page orientation and scale to change the font size.
- Click Print to print the report
Run Another Commitment Report
Click Back to close the report and return to the Commitments Report – Report Request screen.
Close the Commitment Report Application
Click the Home link in the top right corner of the application window.
