Space Management Quick Reference Card

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How to add a supervisor

1. Click on the People button.
2. From the People view, click the Department Personnel tab. Type the last name of the supervisor and select the supervisor name.
3. Choose the Edit button next to Supervisor.
4. Set the supervisor option to Y for Supervisor and Y for Department.
5. Click Save.
   
   

How to connect a supervisee to a supervisor

1. Click the People button.
2. From the People view click the Supervisors tab. Type the last name of the supervisor and select the Supervisor.
3. From the Supervisor tab choose the plus symbol next to Supervisees.
4. Type the last name of the supervisee and check the box next to their name.
5. Click the Save button.
   
   

How to connect a supervisor to a room and edit the room allocation

1. Click Rooms button.
2. From the Rooms view, click the Default Room Search tab. Type the room number and ENTER.
3. Click the Edit button next to Supervisors.
4. Type the percentage room allocation in the text box for the supervisor.
   Note: you can type the number or drag the bar to set the correct percentage.
5. Click Save.
   
   

How to add additional fields to a room

1. Click Rooms button.
2. From the Rooms view, click the Default Room Search tab. Type the room number and ENTER.
3. Click the Edit button next to Room Details.
4. Enter the name for each field you want to track.
5. Click Save.
   
   

Add a person to Department Personnel w/no space @MIT

1. Go to the Unsupervised list.
2. Select a person that is part of your department, but does not have any designated space on campus.
3. Choose Department Personnel w/no space @MIT.

Add a person to Department Personnel w/no space in Department

1. Go to the Unsupervised list.
2. Select a person that is part of your department, but does not have any designated space on campus.
3. Choose Department Personnel w/no space in Department.

Remove a person from Department Personnel w/no space @MIT

1. Go to the list Department Personnel w/no space @MIT.
2. Select the person that now has space on campus.
3. Choose Has Space at MIT.
4. Go to the Unsupervised list.
5. Choose the person and add the supervisor for their new space.

Remove a person from Department Personnel w/no space in Department

1. Go to the list Department Personnel w/no space in Department.
2. Select the person that now has space on campus.
3. Choose Has Space in this Department.
4. Go to the Unsupervised list.
5. Choose the person and add the supervisor for their new space.

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