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Sharing Cognos Reports Listed in My Folders

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Creating permissions for access to reports in My Folders

  1. From Cognos Content go to My Folders.
  2. Click Set Properties to the right of the report that you want to share.
  3. Select the Permissions Tab.
  4. Check the box Override the access permissions acquired from the parent entry.
  5. Click Add…..
  6. Click the link for not check the box.
  7. Click the Search link*.*
  8. Type the person’s last name and click the Search button.
  9. Check the box next to the person that you want to select.
  10. Click the Green Arrow button*.*
  11. Click OK.
  12. Check the box next to the person that you just added.
  13. Select the Grant permissions you want to add for example: Read or Execute.
  14. 14.  Click OK.

Permission Definitions

  • View all the properties of an entry, including the report specification, report output, and so on, which are properties of a report.
  • Create a shortcut to an entry.
  • Modify properties of an entry.
  • Delete an entry.
  • Create entries in a container, such as a package or a folder.
  • Modify the report specification for reports created in Report Studio and Query Studio.
  • Create new outputs for a report.
  • Process an entry.
  • For entries such as reports, agents, and metrics, the user can run the entry.
  • For data sources, connections, and signons, the entries can be used to retrieve data from a data provider. The user cannot read the database information directly. The report server can access the database information on behalf of the user to process a request. IBM Cognos 8 verifies whether users have execute permissions for an entry before they can use the entry.
  • For credentials, users can permit someone else to use their credentials.
  • Note: Users must have execute permissions for the account they use with the run as the owner report option.
Set policy
  • Read and modify the security settings for an entry.
  • View the contents of a container entry, such as a package or a folder, and view general properties of the container itself without full access to the content.Note: Users can view the general properties of the entries for which they have any type of access. The general properties include name, description, creation date, and so on, which are common to all entries.




Documentation and information provided by the MIT Community

Last Modified:

January 22, 2013

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