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Outlook Integration with Zoom

There are currently three separate ways to integrate Zoom meetings into your Outlook environment:

Zoom Desktop Client Integration

Zoom has a support document for this method here: Zoom's Desktop Client Calendar and Contacts Integration.

This method is currently one of the easiest and most robust solutions for getting your Zoom meetings listed in your Outlook Calendar. If your mailbox is on Exchange 2013 (most MIT community members are), you can use the following configuration details when setting up Calendar and Contacts Integration in your Zoom profile.

¹Note: Enter your Kerberos username without the "@mit.edu" where "<Kerberos username>¹" is written in the above field. Ex: exchange\jdoe

Please note that delegates with the Scheduling Privilege can schedule meetings for their representative with the Zoom Desktop client. However, the representative will have to be invited for the meeting to appear on their Outlook calendar. For example, administrative assistants can schedule meetings on behalf of faculty/staff members they represent, however the faculty/staff members will have to be invited to the meeting for it to appear on their calendar.

Outlook Integration

Zoom's Microsoft Outlook plugin

Support for this plugin for MacOS users is being deprecated in May of 2021. Mac users should switch to another available solution prior to that time. For more information see this link.

Microsoft's Zoom for Outlook add-in

This solution currently works for users within our Office365 environment. Most of the user base at MIT is still in our Exchange 2013 mail environment and this add-in is currently being evaluated for use with it (as of June 2020).

Outlook for Windows 13, 16, or 19:

  1. Navigate to File > Info
  2. Click "Manage Add-ins"
  3. Your mailbox will open in the default browser and the add-ins page will launch
  4. Search for "Zoom for Outlook"
  5. Click "Add"

Outlook for Mac 13, 16, or 19:

  1. Click Home > Get Add-ins on the ribbon.
  2. Search for "Zoom for Outlook"
  3. Click "Add"

Instructions for both operating systems can also be found here

IS&T Contributions

Documentation and information provided by IS&T staff members


Last Modified:

April 16, 2021

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