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Q: When should I use the Reimbursment vs. Payment (taxable) RFP option?

Answer

When creating a Request for Payment, choose:

  • Reimbursement when reimbursing students or employees for out of pocket expenses, such as office supplies, monthly telephone expenses, business meetings, memberships, dues, subscriptions, etc.
  • Payment (taxable) when paying external vendors for taxable services, such as honoraria, speaker's fees, or when paying non-employees for awards, etc.
  • In some cases, the Reimbursement link will be used for Payments
    • Agencies or people to whom you or others have previously made reimbursements or payments will exist as "vendors" in SAP.
    • Additional payments or reimbursements can be made to them using the Reimbursement link, and searching for Non-MIT.
    • These agencies or people will not be found in a search if the Payment link is used.
    • In this case, the Accounts Payable recommends using the Reimbursement link, for both Payments and Reimbursements. Taxable status will be handled appropriately.

For more information visit the Accounts Payable website.

IS&T Contributions

Documentation and information provided by IS&T staff members


Last Modified:

July 21, 2013

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