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WebEx Landing Page

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Overview

This article describes how to access/obtain WebEx, the audio and web conferencing tool that offers a set of services that provides audio, video, and text options. Accessed via the web, participants may share files or use screen sharing to show presentations, applications, or other web sites. It also provides basic troubleshooting and options for additional assistance.

How to Obtain/Access

Meeting with Webex

There are two major ways to meet with Webex:

Use Your Personal Webex Room

Your personal Webex room is like your virtual office where people can drop in to visit you.

  • You're always the host of the meeting.
  • You can send meeting invitations and reminders.
  • It's available at a consistent URL based on your MIT Kerberos Identity.
  • You can lock your personal room to control who joins the meeting.
  • Start the meeting on the fly without having to use the scheduler.
  1. Login with Touchstone at MIT’s WebEx site. The first time you may need to install the Webex browser add-on.
  2. Click the Start Meeting button.
    Result: You'll be taken to your Personal Webex Room where you can quickly access all the Webex meeting basics for calling in, screen sharing, video, recording and more.

    personal demo

  3. Once you've started your personal meeting, you can invite other attendees to join with an invitation or using your personal URL in the format https://mit.webex.com/meet/your-MIT-kerberos-ID. Be sure to replace your-MIT-kerberos-ID with your MIT Kerberos Identity.
    If an invitee arrives before you start the meeting, they will be "stuck" in the lobby until you, the host, start the meeting.

Schedule a Meeting

Scheduling a meeting is like booking a virtual conference room for a group.

  • Participants are sent invitations.
  • It has a unique URL for the meeting.
  • You can designate somebody else to be host/start the meeting.
  • You can set up repeating meetings.
  1. Login with Touchstone at MIT’s WebEx site. The first time you may need to install the Webex browser add-on.
  2. Scroll to the top of the page to reveal the menu bar and select Meeting Center > Host a Meeting > Schedule Meeting.

    schedule demo
    Result: The Schedule Meeting screen opens and you can select your topic, meeting time, and attendees in the quick scheduler. Or go to the Advanced Scheduler to set more options like repeating meetings, duration, agenda and privileges.

  3. When the time for your meeting arrives, as host you'll need to start the meeting. Click on the meeting invite link if you copied yourself on the invitation or visit Webex to select your meeting from Meeting Center > Host a Meeting > My Meetings.
    If an invitee arrives before you start the meeting, they will be "stuck" in the lobby until you, the host, start the meeting.

Documentation/Training

Troubleshooting

See Also

Have Questions or Still Need Help?

Additional escalation information for Help Staff can be found here: [hd:WebEx Recon]
.

IS&T Contributions

Documentation and information provided by IS&T staff members


Last Modified:

April 06, 2017

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