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WebEx Landing Page

MIT Webex has been upgraded to a new version. For more information on the new interface and features, see:

On this page:

Overview

This article describes how to access/obtain WebEx, the audio and web conferencing tool that offers a set of services that provides audio, video, and text options. Accessed via the web, participants may share files or use screen sharing to show presentations, applications, or other web sites. It also provides basic troubleshooting and options for additional assistance.

The current version of MIT WebEx uses the "modern" view, version WBS33.

How to Obtain/Access

Switch to Classic View

If you prefer to switch back to the "classic" view of WebEx over the new "modern" view released in August 2018:

The documentation and training provided in the KB and on WebEx's site refers to the new "modern" view.

  1. Login to https://mit.webex.com
  2. Click on Classic View in the left-hand column.

Meeting with Webex

There are two major ways to meet with Webex:

Use Your Personal Webex Room

Your personal Webex room is like your virtual office where people can drop in to visit you.

  • You're always the host of the meeting.
  • You can send meeting invitations and reminders.
  • It's available at a consistent URL based on your MIT Kerberos Identity.
  • You can lock your personal room to control who joins the meeting.
  • Start the meeting on the fly without having to use the scheduler.
  1. Login with Touchstone at MIT’s WebEx site. The first time you may need to install the Webex browser add-on.
  2. Click the green Start Meeting button in the "Personal Room" section.
    Result: You'll be taken to your Personal Webex Room where you can quickly access all the Webex meeting basics for calling in, screen sharing, video, recording and more.

    personal demo

  3. Once you've started your personal meeting, you can invite other attendees to join with an invitation or using your personal URL in the format https://mit.webex.com/meet/your-MIT-kerberos-ID. Be sure to replace your-MIT-kerberos-ID with your MIT Kerberos Identity.
    If an invitee arrives before you start the meeting, they will be "stuck" in the lobby until you, the host, start the meeting.

Schedule a Meeting

Scheduling a meeting is like booking a virtual conference room for a group.

  • Participants are sent invitations.
  • It has a unique URL for the meeting.
  • You can designate somebody else to be host/start the meeting.
  • You can set up repeating meetings.
  1. Login with Touchstone at MIT’s WebEx site. The first time you may need to install the Webex browser add-on.
  2. Click the blue Schedule a Meeting link.

    schedule
    Result: The Schedule a Meeting screen opens and you can select your topic, meeting time, and attendees in the quick scheduler.

  3. When the time for your meeting arrives, as host you'll need to start the meeting. Click on the meeting invite link in the email invitation or login to MIT Webex and select your meeting from the "Upcoming Meetings" section of your home screen.



    If an invitee arrives before you start the meeting, they will be "stuck" in the lobby until you, the host, start the meeting.

Meeting Options

Once in a meeting, the above icons are shown along the bottom of the meeting window to allow you to control the following settings, views and options.

Some options are only available to meeting hosts.

  • Audio and Video Connections - audio and video connection options/settings
  • Share Content - share your screen, windows or files
  • Record Meeting - record audio and/or video
  • Participants - list meeting participants
  • Chat - displays meeting chat
  • Additional options:
    • Notes - take meeting notes within webex
    • Lock meeting - lock meeting to prevent additional participants from joining
    • Invite and Remind - send invitations or reminders directly from the meeting
    • Copy Meeting Link - copy meeting link for sharing
  • End Meeting - ends the meeting f.or all participants and stops any recording/sharing

Documentation/Training

Cisco's WebEx documentation sometimes refers to more than one version of WebEx as they are in the process of migrating all customers to the latest version. The current version of MIT WebEx uses the "modern" view, version WBS33.

Scheduling Meetings:

Joining Meetings:

Sharing

Recording Meetings

Customize Your WebEx

Troubleshooting

See Also

Have Questions or Still Need Help?

Additional escalation information for Help Staff can be found here: [hd:WebEx Recon]
.

IS&T Contributions

Documentation and information provided by IS&T staff members


Last Modified:

August 13, 2018

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