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Vacation Request Application

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How do I submit a vacation request?

Answer:

  1. Start at http://vacationrequest.mit.edu/.
  2. Select a day on the calendar by single clicking on the day that you want to request.  The day will appear in the "Vacation Request" section on the right hand side of the page.
  3. Select additional days as desired and select the Submit button in the "Vacation Request" section.

What happens after I submit a request?

Answer:  For days requested in the future:

  • Your calendar in the application will mark the requested day(s) in yellow and the day(s) will show as "Pending".
  • You will receive a confirmation email notifying you of the request and the days submitted.
  • Your manager will receive an email notifying them of the request and asking them to log into the application to review and approve/deny the request
    • If your manager approves the request you will receive an email indicating your manager approved your request
    • Your calendar in the application will change the requested day from yellow and "Pending" to green and "Approved"
    • If your manager denies the request you will receive an email indicating your manager denied your request
    • You calendar in the application will change the requested day from yellow and "Pending" to red and "Denied"

Answer:  For days in the past:

  • Note:  You do not need to enter any days in the past that are prior to the go live of the system.
  • Your calendar in the application will show the requested day(s) in green and the day(s) will show as "approved".
  • You will receive a confirmation email notifying you of the request and the days submitted.
  • Your manager will receive an email notifying them of the request.  
  • Your manager will not need to perform any action as days in the past are automatically set to approved.

What happens if I schedule a vacation day but I am unable to take it?

Answer:  At any point prior to the vacation day you can withdraw the request.  If you need to withdraw a day in the past, please contact your HR Administrator.

How do I withdraw a vacation day?

Answer:

  1. At any point prior to the vacation day, go to "My Vacation Request".
  2. Select the vacation day that you wish to withdraw. Select either the X next to the day if you only want to withdraw one day in a request of multiple days or select Withdraw Entire Request if you wish to withdraw the entire vacation request.
  3. The vacation day(s) will be removed from your calendar and your manager's calendar and both you and your manager will receive a Withdrawal confirmation email.  No further action by you or your manager is needed.

Can I take a half day vacation?

Answer: Yes.

  1. After selecting a day on the calendar, click the pencil icon next to the vacation day in the "Vacation Request" section.
  2. Choose Half Day next to the appropriate vacation balance and select Save.
  3. When finished making your vacation request, click Submit.

What if my vacation balance in incorrect?

Answer: Please contact your HR Administrator.

Do I still need to send my vacation request to ist-vac-reporting@mit.edu?

Answer: No. The Vacation Request Application replaces the vacation spreadsheet and ist-vac-reporting@mit.edu process.

Do I need to re-enter vacation time that is coming up in the future that has already been approved?

Answer:  Yes.  In order to correctly set your vacation balance, please enter any days in the future that have already been approved.

Do I need to enter vacation in the past?

Answer:  No.  Vacation Balances were loaded in the system as of the go live date.  You do not need to enter any days prior to the system go live.

How can I send feedback/questions about the Vacation Request Application?

Answer:  Please select the Feedback button on the right hand side of the application.

Who can use the Vacation Request Application?

Answer:  The application is open to all Admin Staff in IS&T.

Can I access the application via a mobile device?

Answer:  Yes, you can access the application via a phone, tablet or desktop computer.

What is the MIT Vacation Policy?

Answer:  Please visit the HR website for details on the MIT vacation policy

IS&T Contributions

Documentation and information provided by IS&T staff members


Last Modified:

November 22, 2014

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