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Using Zoom Phone Service - Delegate Setup for Voicemail (Including to Email)

The information below is intended for the Zoom Phone Service. If you're not sure what phone system you're using, see How do I tell if my number is on Zoom Phone Service or Broadsoft for phone service? If you are not using the Zoom Phone Service, see the Telephony Landing Page.

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Overview

When initially created, Service Lines do not have an account set for who can access voicemail or where to send voicemail to email messages. Owners/Admins must do that manually in the Zoom Potral. There they can designate an MIT zoom user as a voicemail delegate to receive the voicemail to email messages. That delegate will also be able to access the number's voicemail in their personal zoom portal and apps.

Designate Email

  1. Go to the Zoom Portal https://mit.zoom.us and login to the line you wish to manage. For owners of multiple lines, see: Using Zoom Phone Service - Multiple Lines
  2. Select Phones in the left-hand column.
    Result: The phone options display. If this is your first time managing this number, you may need to complete initial setup.



  3. If you see the setup screen as above, select a voicemail PIN for the number (used when you call in to access voicemail) and click Setup.
    Result: You are taken to the phone settings screen.
  4. Scroll all the way down to the "Other" section.
  5. Next to "Voicemail & Videomail" and "Access" click Add or Set depending on if this is your first time adding a delegate.



  6. Start typing the name or MIT Kerberos ID of the person you'd like to receive access to the voicemail and voicemail to email messages for this number. Note: this account must have a Zoom Phone license in order to be a delegate, this means they must be the softphone user of at least one line.
    Result: It will auto-complete. Select the desired option.
  7. Click Save.
    Result: The user selected will appear in the list of people who have videomail/voicemail access and will have permission to access the voicemail of this account and receive voicemail to email messages for it. You can repeat this as many times as you'd like to grant access for additional users.

See Also

Still Have Questions or Need Help

Contact the IS&T Service Desk

IS&T Contributions

Documentation and information provided by IS&T staff members


Last Modified:

May 19, 2022

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