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Resources in Exchange Calendaring

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Resources in Exchange are anything other than people which can be scheduled. Resources are generally conference rooms, but equipment or other special types of resources can be created, such as a group-wide vacation calendar or other shared scheduling calendars.

To schedule conference rooms or equipment resources, the meeting organizer, from within their own calendar, creates new meeting requests inviting others and the resource as an invitee. The meeting organizer is able to review free/busy info for all invitees including the resource to ascertain availability. If a resource is available, the invitee will receive an accepted email from the resource. If the resource is already scheduled for that time slot, the meeting organizer will receive an email notification from the resource that states the meeting was declined.

Currently, conference room and equipment resources are set up as follows:

  1. Automatically process meeting requests and cancellations
  2. Does not allow conflicts
  3. Duration in days for recurring meetings is set to 365 days
  4. Any Exchange user can reserve the resource when scheduling a meeting
  5. The meeting requester can update or delete the meeting/resource reservation

If you have other requirements, contact us so we can better understand your business needs.

Scheduling a meeting or an event within a resource by mail client:

Outlook Web App
Outlook 2010
Outlook 2011
Outlook 2013
iCal 4.x - Exchange Calendaring Quick Guide

Request a Resource

To request a new resource, complete the Exchange Resource Creation Request form. You will be notified by email when the resources has been created.

Related Links

Help wizard icon Calendaring Help Wizard
Get help to configure and use Exchange calendaring.
Exchange Email and Calendaring
Exchange Resource Creation Request

IS&T Contributions

Documentation and information provided by IS&T staff members

Last Modified:

February 03, 2016

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