Grade 20
View Only Mode
Graduate programs that are using Slate as their application system should be making all application, decision and reply edits as needed in Slate. Grade 20 will be used to only display application data. As a reminder, biographic, application, decision and reply data from Slate is sent to Grade 20 daily.
If you have questions or need data edited in Grade 20, please email gradslatehelp@mit.edu.
How to do in Slate what you did in Grade 20?
Biographic Data
To update applicant data, update the information on Slate by going to the applicant page, click on the Profile tab, then click on the link on the right-hand side of the screen labeled Biographical. This will allow you to edit name, birthdate, citizenship, etc. These changes will sync to Grade20 within 24 hours.
Enter a Decision
Bulk Decisions:
Generally decisions are made and released in groups. For instructions about adding decisions and releasing them in bulk via the Slate Reader, please see this document: https://docs.google.com/document/d/1pcSFjmPnz4mOXDfoLHhfzFYvlFBO9osd/edit?usp=sharing&ouid=106743527930035403846&rtpof=true&sd=true .
One-off Decisions:
To edit a single applicant's decision, look up the applicant in Slate and select the tab of the application that you would like to assign a decision to. Scroll down to the Decision section. Click on the link "New Decision" and select the Code and the Reason fields. Generally you should choose the default letter. Click the checkboxes "Confirm" and "Release" if you would like to notify the applicant immediately. If an existing decision exists (such as a Waitlist decision), do not remove the old decision. Decisions in Slate sync to Grade20 in approximately 24 hours.
Enter a Reply
Generally the Reply Code should be populated automatically by the applicant completing the Reply Form in Slate. If the applicant has issues with the Reply Form (such as the MIT ID not automatically populating), please reach out to gradslatehelp@mit.edu for assistance. This often means that there is an upstream data-sync error that needs to be corrected. Inputting a Reply without resolving the data-sync issue will prevent the applicant from being able to access other downstream MIT systems such as kerberos.
Enter a Deferral
To enter a deferral in Slate, you add a new decision code for the applicant in Slate. For more detailed instructions, please see this guide: https://docs.google.com/document/d/1fzbRKgIhq42a6f0LnCrEK1q3EBv8Ziph/edit?usp=sharing&ouid=106743527930035403846&rtpof=true&sd=true .
Admitting a Deferral in a subsequent year
To admit a deferred student in a subsequent application year, you will first need to clone the deferred application, and then admit that applicant. For more details, please see this video: https://drive.google.com/file/d/1FOOZmBhwCLjlptimlXoOcSCLDS_-FhI5/view?usp=share_link .